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1. Create a dummy account. To do this, follow these steps:


a.
Click Cards, point to Financial, and then click Account.
b.
In the Posting Type area, click Balance Sheet. This procedure makes sure that your Retained Earnings account will not be affected.
c.
In the Category area, click Nonfinancial Account. This procedure makes sure that this dummy account will not be included in the financial statements when they are printed.
Note When you set up this account, we recommend that you use a unique number sequence. For example, use a number sequence such as 9999-999-99. In this manner, you can easily identify this account and exclude it from most reports.
d.
Click Save to save this account.
Note You will use this dummy account as the offsetting account for the journal entry that you enter and post in the following step.

2. Link the dummy account to an accounting class that has been set up in Analytical Accounting. To do this, follow these steps:


a.
Click Cards, point to Financial, point to Analytical Accounting, and then click Accounting Class.
b.
Click the lookup button next to the Accounting Class box, and then select the accounting class.
c.
Click the Accounts button to open the Account Class Link window.
d.
Next to the account, click to select the Link check box, and then click Save.
e.
Click Save.
3. Enter and then post a journal entry that updates the accounts and dimension codes by using the correct amounts that represent the beginning balances for your dimension codes in Analytical Accounting. At this point, the accounts have been updated. However, the accounts should not be updated, because you must affect only the balances of the dimension codes and not the distribution accounts in General Ledger.
Note You should use your dummy account for the debit side and for the credit side of the journal entry that you linked to the accounting class in Analytical Accounting. Because you will use an account that is linked to an accounting class, you will be able to make the appropriate dimension code assignment on the journal entry. Because you will use a dummy account for the debit side and for the credit side of the journal entry, there will be no adverse effect on the distribution account balances in General Ledger. You should also use a date that represents the first day of your fiscal year for this journal entry. In this manner, this entry will pull data into your Analytical Accounting reports.
4. At this point, the beginning balance will be entered for the dimension code in Analytical Accounting. However, you must back out the journal entry that was used to enter this beginning balance, because you do not want the General Ledger to be affected by this transaction. To back out the journal entry while at the same time leaving the beginning balance for the dimension code intact, follow these steps:


a.
Click Tools, point to Customize, and then click Customization Status.
b.
Click Analytical Accounting, and then click Disable.
Note When you disable Analytical Accounting, you can back out the journal entry that you posted in step 2 while at the same time leaving the beginning balance for the dimension code intact.
c.
Click Transactions, point to Financial, and then click General.
d.
Click Correct to open the Correct Journal Entry window.
e.
Click the number of the journal entry that you posted in step 2, and then click OK.
f.
Post the journal entry to back out this transaction.
g.
Close Microsoft Dynamics GP, and then restart Microsoft Dynamics GP. These actions will enable Analytical Accounting again.
You now have beginning balances entered for your dimension codes in Analytical Accounting. Additionally, you have not affected the balances of your General Ledger accounts.